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Home / 5 AI Sidekicks for Next-Level Virtual Meetings

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Even though remote collaboration has become the standard of the day, online meetings are still fragmented, chaotic, or dull. Be it international teams you manage or virtual classes you take, the appropriate AI-enabled solutions can make any call efficient, engaging, and action-packed. The five exceptional tools listed below provide tangible functions, none of the puffery, none of the nebulous benefits, just practical improvement that you can implement right now.

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5 AI Sidekicks for Next-Level Virtual Meetings

Otter.ai transforms raw conversation into instantly usable documentation. During your meeting, its speech-recognition engine captures every utterance with over 95% accuracy and uses natural language processing to extract “Topics” such as “budget revisions” or “client onboarding.” After the call, Otter generates a concise narrative — free of bullet lists — complete with speaker attribution: you’ll know whether Jennifer or Marcus proposed the new deadline. Automated transcriptions with Zoom and Google Meet integration have transcripts appear in your chat window in real time. With 600 free transcription minutes per month and a Teams plan that starts at $12 per user per month for upgraded analytics, Otter never lets a glimpse of insight fade away.

If turning insights into action items feels like busy work, Fireflies.ai bypasses the step for you. Its engine identifies commitment verbs — “I will write the press release,” “Schedule the product demo” — and forwards tasks directly into Asana, Trello, or Monday.com. Fireflies also monitors participation balance: hosts receive a reminder when one user dominates the conversation for over 70% of the time, preventing meeting hogs and improving inclusivity. With English, Spanish, and French supported, Firefires integrates seamlessly with multinational teams. The Pro plan, for $10 per user per month, adds custom voice commands and keyword alerts, so you can say, “@fireflies, list all my deliverables,” and get a filtered summary in seconds.

Background noise is the archenemy of clear conversation, especially when participants join from busy home offices or coffee shops. Krisp employs two-way noise cancellation using deep neural networks to silence not just barking dogs, but also background traffic — both yours and others’ noise. You simply switch Krisp on through Zoom or Webex audio controls. The free plan offers 120 minutes of silent calls per day; the Business plan, $8/month/user, opens unlimited sessions, centralized admin, and priority support — ideal for organizations where crystal-clear audio is a no-compromise requirement.

Grain.co is for those situations where only the most important clips matter. Instead of slogging through hour-long calls, Grain breaks calls automatically into chapters — “Pricing objections,” “Technical demo,” “Onboarding tips” — and timestamps each one of them. You select any clip and export a polished video clip with customizable intros, subtitles, and branded overlays. Grain is integrated with Slack to post clips to the right channels and with Salesforce to append them to lead records so everyone’s on the same page. Pricing starts at $10 a user a month, with business levels offering bulk export and SSO.

Zoom AI Companion finally brings native intelligence to the world’s most popular meeting platform. Insert your plan or slide deck before the call; as you chat, the Companion tracks progress, reminds you if you veer off the plan, and highlights with in-meeting indicators on screen. At the meeting, you can simply type “Summarize action items” to create a live, paragraph-based summary. When participants leave, it creates a nicely formatted summary grouped by agenda headings, with owners and deadlines. Based on Zoom’s robust, end-to-end encrypted infrastructure, it adheres to strict compliance requirements. Plus, it’s free for Zoom Business subscribers at no additional cost, making advanced AI facilitation available in an instant.

Use these five AI helpers, Otter.ai to have perfect transcripts, Fireflies.ai to get automatic action items, Krisp to have pristine audio, Grain.co to have targeted clips, and the Zoom AI Companion to get advice in-meeting, to transform any virtual meeting. Use them either separately or combine to fit the objectives of your team. As hybrid and remote work patterns become more permanent, these smart helpers will become part of the fabric, making your meetings from boring to captivating, where all attendees will leave educated, enabled, and prepared to take action.